Thank You Again for Meeting With Me

If you lot're going to invest xxx-threescore minutes in coming together with someone, you lot owe information technology to yourself and whoever you met with to send a follow-up email.

Like baseball, network relationship management is a game of inches where the difference betwixt winning and losing is rarely decided past thousand gestures; more ofttimes than non, the winner is the person who took the small extra steps.

This is especially true if you're competing in a commoditized market where the difference betwixt y'all and your competitor is marginal. Think of sending follow-up emails every bit 1 of those small extra steps that can make the departure between victory and defeat.

Too, when you lot look at the minimal time and energy investment involved in writing a follow-up email to your meetings, it's really a no-brainer: If you lot want to fully leverage the ability of your network, you demand to send follow-up emails. [Tweet this!]

Why Nearly People Neglect to Consistently Send Follow-upwardly Emails

This probably isn't the outset time you've thought about sending follow-up emails. In fact, it probably isn't even the first time y'all've tried to make this do into a habit.

And the first couple days of your initial attempt probably went really well. But then something happened; a crisis arose. You lot invest all of your time and free energy into resolving the crisis and, as a result, forget well-nigh sending follow-up emails.

The crisis ends, just the emails don't brainstorm once again. Sound familiar? It's the classic story of well-intentioned habits existence crushed before they're fully-formed.

If yous're ready to commit to this habit again, here'southward a quick tip to streamline the process and make it easier to remember to ship those emails, no matter what happens: Create a follow-up e-mail draft earlier the meeting.

Obviously this draft can't be also specific or detailed since it's beingness written before the meeting is taking place, just that'southward okay. You can always flesh it out after the meeting. Here'south an example of what this electronic mail typhoon might wait like:

"Hullo Sachin,

Thank you for meeting with me today. I enjoyed our meeting very much and look forward to meeting y'all over again.

Cheers, Patrick"

Once yous've got this email sitting in your drafts folder, it's difficult to forget to send it. All yous've got to do is personalize information technology one time the meeting wraps up. Speaking of which, let'southward talk about …

How to Write a Not bad Follow-Upwards E-mail

An effective follow-upward email has 3 components:

• A "Thank You lot" component,
• A "Common Basis Reference" component, and
• A "Central Takeaways" component.

Permit's walk through a three-step process to create a follow-upward email with these three sections.

Component I: Thank You

Maxim "Thank y'all" is usually a given in follow-up emails, so why even mention it? Simple: Considering gratitude is one of the most powerful means to make a connectedness. That, and considering there are 2 ways of communicating thanks: One is just saying information technology, the other is pregnant it.

1 is a standard phrase, the other is a little more thoughtful. Call back of information technology every bit the difference between "What'southward up?" and "How are you doing today? You lot seem quite happy."

Using sentences like, "I really appreciated the fourth dimension yous spent with me today. I hope it was time well spent for you, too" or, "Let me start by saying thank you for your time today" are a smashing place to start.

If you tin can fortify these statements past adding specific reasons why y'all're thankful, that's even better. For example: "I learned a lot from your suggestions today," or, "I feel I will be able to act upon the advice y'all offered."

The key is to make certain your recipient perceives that yous are 18-carat. Here's how this might expect in practice.

Case I: Give thanks Y'all

"Hi Sachin,

Thank you for taking the time to meet with me today, I really learned a lot from your suggestions. I enjoyed our meeting very much and look forward to meeting you once again.

Cheers, Patrick"

Component 2: Common Ground Reference

This component adds a sentence nigh what y'all enjoyed about the coming together and what you lot take in common with those yous met with. It has iii primary benefits:

• It personalizes the email so it doesn't look like you're just sending out a pre-written template. This volition likely cause the other person to perceive y'all as caring, thoughtful, and circumspect.
• People are attracted to positivity. Past highlighting a positive element of the meeting, those you met with are probable to have a better opinion of you and think of the meeting every bit a success.
• Common footing is the source of all connection, and this component allows you to found that mutual basis quickly.

Here'southward how this might look in practice.

Example II: Common Footing Reference

"Hi Sachin,

Cheers for taking the time to meet with me today, I really learned a lot from your suggestions.

I enjoyed our coming together very much, and was particularly intrigued by your passion for tea. As you know, I beloved tea likewise; and it'due south not every mean solar day that I run into someone who appreciates a swell cup of tea.

I await forward to meeting you again.

Cheers, Patrick"

Component 3: Key Takeaways

This final component is your opportunity to prove that you're committed to this relationship past going the extra mile.

Utilise this department to sum upwards all commitments given and received. This will underscore the productivity of the coming together and create confidence that you are going to follow through.

In add-on, this component also creates an informal agreement that the other party will follow through also.

For a powerful style of leveraging these commitments (and other vital sources of coming together information), click here to learn well-nigh Meeting Debriefs .

Here'south how this might look in practice.

Example 3: Fundamental Takeaways

"Hi Sachin,

Thank you for taking the time to meet with me today.

I enjoyed it very much, and was specially intrigued by your passion for tea. As you know, I dear tea every bit well; and it's not every day that I run into someone who appreciates a groovy cup of tea.

• As well getting to know you a lot ameliorate, there are three key takeaways from our meeting:
• You are in demand of hiring great engineers and find that very difficult to accomplish in today's economy.
• We agreed to meet next week to discuss how we could work together to overcome this challenge.
• I offered to introduce you to Riviera Partners, ane of the pinnacle engineering recruitment firms in Silicon Valley.
• If you experience I left out whatever other important aspects of our conversation, please let me know.

Again, I enjoyed our coming together very much and look forwards to meeting you again next week.

Cheers, Patrick"

Find an Arroyo that Works for You

Do you see how those three components piece of work together to create an email that your recipients are likely to perceive as relevant, valuable, and meaningful? At the very to the lowest degree, it'due south much better than sending no follow-up email at all.

Simply at the end of the day, proceed this in mind: Focus on the components of a great follow-up email; not my specific examples. You don't need to use my verbal words; they might not be right for you lot.

The nearly important rule in Network Relationship Management is existence 18-carat and staying accurate. If y'all say, "I'd never write that way," that's fine! Then ask yourself, "How would I communicate gratitude, plant common ground, and sum up the key takeaways?"

We all have our own style. Find yours, and showtime following upwards.

Further Recommended Reading

1. Create "Wow" Moments in Your Relationships with the Meeting Debrief
   Follow-up emails are only i common part of a greater whole I phone call the Meeting Debrief. In a nutshell, this concept is all near collecting and interim on the most valuable information you learn about someone over the class of a conversation. Check out this article to supercharge the ROI of your meetings and, equally a result, your relationships.
2. Dorsum-to-Dorsum Meetings Poisonous substance Your Productivity. Here's the Antitoxin.
   Follow-up emails might be a neat idea in theory, but theory but takes you and then far. At the end of the day, you've got to actually send them; and finding the fourth dimension to exercise so tin be a problem when your calendar's booked back-to-back. Check out these two quick-and-easy tactics to break the endless meeting cycle and make fourth dimension for what matters near.
3. How to Make Professional Introductions and Write Concern Introduction Emails That Deliver Massive Value to Your Network
   One of the most mutual commitments made in meetings is an introduction. The problem is, virtually people vastly underestimate the introduction process. To truly brand it a relevant and valuable experience for both parties, information technology takes more a simple intro email. Cheque out this commodity for a full walk through of the introduction process.

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Source: https://mindmaven.com/blog/how-to-write-a-great-follow-up-email-to-a-meeting/

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